Writing letters of termination of employment, dismissal letters, contract termination letters can be a legal nightmare. Not having a proper termination letter can leave an employee with an easy way to make a claim against a company.
The employee termination letter is a key document in the process. It should be succinct and include the high points. Some items you must include are dates of employment, the nature of employment, and the reason for termination.
The body of the letter should be unbiased and factual. Stay away from any emotional opinions you may have. Keep in mind that if there is a lawsuit, a court can use your letter as evidence against you and the company. Use only professional language and don't write anything that makes you, or the company look unfair.
Be sure to include the basic facts leading up to the termination. In short, you must provide the specific reasons for firing the employee, their problem behaviors and dates these problems occurred. One way to do this is to review the warnings you have issued to the worker. Mention how the incidents in these warnings affected the worker's projects, coworkers and department. All of this should support your case for termination.
Once you have stated your reasons for firing, give the details of the termination package. You should list any monetary compensation and explain any employee benefit packages the former employee should receive.
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